“Next Data Indonesia” - Worldwide Employment Candidate Privacy Notice

We understand that you care about how we use your personal information, and we value your trust in handling it responsibly. This notice outlines how we collect and use personal data from our candidates.

1. Who Does This Notice Cover?

This notice applies to all employment candidates of “Next Data Indonesia” and its affiliated companies. For region- or country-specific notices that may provide additional details, please visit www.nextdata.my.id or contact us at admin@nextdata.my.id

2. What Personal Data Does “Next Data Indonesia” Collect About You, and How Is It Used?

Data Collection and Control

The “Next Data Indonesia” entity you are applying to is responsible for controlling the personal data collected and how it is used. In some countries, this is referred to as the "controller."

Categories of Personal Data Collected

We may collect and use the following categories of personal data:

• Identification data

• Contact information

• Demographic data

• Responses to screening questions

• Background check information

• Previous employment information

• Work preferences and abilities

• Resume data

• Job interview notes

• Assessment results

Purpose of Data Usage

Your personal data is used to:

• Manage the recruitment process, including creating an electronic applicant HR file.

• Conduct interviews, including arranging travel or reimbursement.

• Provide accommodations and process interview feedback.

• Perform background checks and screenings.

• Notify you about other job opportunities at “Next Data Indonesia.”

• Fulfill recordkeeping and internal/external reporting requirements.

• Conduct investigations or legal proceedings when necessary.

3. Where Does “Next Data Indonesia” Obtain Your Personal Data?

Most of the personal data we process is obtained directly from you during the application process (e.g., interviews or assessments). We may also collect data from third parties, such as recruitment agencies.

4. With Whom Does “Next Data Indonesia” Share Your Personal Data?

Internal Use

Your data may be shared within “Next Data Indonesia” only when lawful and for legitimate purposes.

External Use

We may share your data with third parties, including:

• HR service providers

• Insurance organizations

• Government agencies or law enforcement

• External advisors (e.g., legal consultants, accountants)

• Employee benefits providers

• Business partners of “Next Data Indonesia”

These third parties may process your data on behalf of “Next Data Indonesia” or act as controllers in their own right.

5. Does “Next Data Indonesia” Transfer Your Data to Other Countries?

Your personal data may be transferred to countries outside your region, for instance, if our service providers or systems are located in other countries.

6. How Is Your Personal Data Secured?

We implement physical, electronic, and procedural safeguards to protect your personal data. These measures are designed to prevent unauthorized or unlawful processing, accidental loss, and damage to your data.

7. How Long Is Your Personal Data Stored?

If You Are Hired

Your data will be processed in accordance with the “Next Data Indonesia” Global Employee Privacy Notice.

If You Are Not Hired

Your data may be retained for the following purposes:

• Future job opportunities.

• Recordkeeping compliance.

• Legal proceedings, if necessary.

The retention period depends on local laws.

8. What Are Your Rights Under Applicable Data Protection Laws?

Depending on the laws in your region, you may have rights regarding your personal data. For questions or inquiries about privacy and applicable rights, contact

9. Questions and Concerns

For non-EU candidates, if you have questions about privacy or wish to contact one of our data controllers, please reach out to the Data Protection Officer (DPO) for your hiring entity, or email us at admin@nextdata.my.id

Our policies may change as our business evolves. Check this notice regularly for updates.